Worship Committee Report 09/11/2006

Present: George Price, Bruce Larson, Cynthia McLaren, Pastor Dave, Vicky Mulvihill

 

                                                                                                                                Next Meeting:

                                                                                                                                Date:   10/09/06  Time: 5:30 p.m.

General Agenda Items

 

1)      Communion – Discussed pre-second graders receiving communion, as requested by parents.  (Council ok’d this.)  Pastor Dave will prepare resources to help parents and congregation.  An Adult Forum will be held on October 15th to discuss this topic.  Notices of forum will be in Happynings two weeks prior.   Will continue with current process of honoring 2nd graders with a certificate and a cross on Maundy Thursday.

 

Vicky discussed current communion flow, as possible room for improvements.  Committee agreed to change to an ‘intinction’ style, while still using individual cups for communion.   Clean cups will be located in baskets (placed in four sections of sanctuary) and continue placing dirty cups in two trays at center aisle.  Cynthia will check on baskets and Bruce will check on additional side tables for cups.  Vicky will schedule usher training sessions on Sept 24th & Oct 1st. 

 

2)      New Hymnals – George will contact Grant Christiansen to inform tellers of the new envelopes being used to donate money for hymnals.  George will check with Michelle Saack to ensure a dedicated account has been established, as tellers will need to record donations there.  George will do a Temple Talk at the Sept 16th & 17th services.  Cynthia will also hold an adult forum explaining the new hymnals.

 

3)      Candle Oil – George called LaCrosse company for a free sample and asked Ellen Herder to use and compare with our current oil after we receive it.  More discussion will be held after sample/usage is completed. 

 

4)      Finance Committee Photos – want photos for upcoming Stewardship Drive.  Possibly include baptism photo, choir & chimes photos, new hymnal display, etc.  

 

Agenda Items Needing Assistance from Council:

 

1) Nothing at this time

 

Council Liaison:  George Price

Date Submitted:  09/13/2006

 

 

 

Volunteer Coordinator’s Report to GSC Council

September 13, 2006

 

 

Activities Completed:

      1)  Ellen Herder and Mary Olson will coordinate the pictorial directory

2)      Attend Rochester area Volunteer Coordinators meeting

3)      Attend small group meeting

 

Activities in Progress:

1)      Research Equipping Church Guidebook

2)      Looking for a new Parish Nurse

3)      Training sessions for ushers and communion prep people

4)      Schedule Welcome Ministers through November

5)      Schedule bread delivery to second time visitors

      

 

 

 

 

Vicky Mulvihill

Volunteer Coordinator

Good Shepherd Lutheran Church

 

 

 

 

 

 

Finance Committee

 

Next Meeting:

Date: 10/9/06

Time: 7 pm

 

Meeting Date: 9/18/06

 

Present: Joleen Mainz, Tim Olson, Michele Saack, Molly Schmidt, Sue Titus, Pastor Dave Berg

 

General Agenda Items (discussion points, action items, follow-up items, etc.)

 

1) August financial summary - Expenses exceeded income by $14,699. This was largely attributable to a few relatively large one-time expenses for the year coupled with income that fell short of budget. The year-to-date shortfall has increased to $40,712 and payment of ongoing expenses/bills continues to require temporary borrowing of liquid savings from the building fund.

 

2) Banking – The potential financial and customer service advantages of switching from Wells Fargo to Home Federal were discussed. Michele will explore this possibility further.

 

3) Dedicated interest account – The balance in this account has grown to over $23,000 from interest earned on savings. Historically, these funds have been used for unanticipated expenses or expenditures that were not factored into the general budget. Starting with the 2007 fiscal year, future interest will be entered as income to the general budget instead of being added to the dedicated account. 

 

4) Envelopes – Preliminary discussion was held about simplifying the 2008 pledge forms and envelopes to a single General Budget line. This would not preclude individual giving toward world hunger, local hunger, and other charities. This issue will require further discussion at future meetings.

 

5) Annual congregational meetings – The committee again discussed the advantages/disadvantages of having 2 congregational meetings annually (November and January). The November meeting enables approval of the budget prior to the beginning of the fiscal year. However, it creates a tight timetable for getting input from committees at a time when many members are gone on summer vacation, for drafting a budget, and for obtaining Council approval. Other disadvantages to the current 2 meeting format include the historical challenges in reaching quorum for both meetings and a separation of financial issues from other issues pertaining to the life of GSLC.

 

6) Fall Pledge Drive – Pledge weekend is Saturday, Sept. 30/Sunday, Oct. 1. The stewardship letter was finalized and will be mailed out to congregational members this week. Sue is putting together a DVD to be shown in narthex/fellowship area that highlights our ongoing ministries at GSLC.

 

7) 2007 Budget – A preliminary draft of the budget was reviewed. Some line items are not yet completed, so final review will be carried out at the next Finance Committee meeting. The Council will be presented with the proposed budget at its October 23 meeting.

 

Agenda Items Requiring Assistance from Council

 

A proposal from the Finance Committee to change the current format of 2 annual congregational meetings to a single meeting in late January. 

 

Council Liaison: Tim Olson