September 2005 Church Council Report
Cynthia McLaren
Education:
The last weeks of August were busy as rooms were prepared
for classes and final preparations were made for volunteer teachers. An orientation session was held on Aug. 30
for teaching staff and a “get acquainted” event was held for our 3year olds and
their parents.
The Sunday School year began on Sept. 11 with Rally Day! Everyone met in the Sanctuary for songs and a brief activity on the theme: “Colors of Our Faith.” Youth then found their classrooms and made beaded bracelets/key chains using these colors.
We have a wonderful group of volunteers and attendance was very strong for the beginning of a new year. The large dividers in the Fellowship Hall have allowed us to divide our larger classes into more manageable groups. All of our spaces are now in use during the education hour on Sunday mornings.
The new cabinets in the Ed. Resource room are wonderful!! What a luxury to be able to organize our materials and have a place for teachers to find supplies easily. Thanks for supporting this project.
Music:
As of this week, all music groups are back into a regular schedule of rehearsals . We have 2 chime groups, 3 choirs for youth and a senior choir that meet regularly. Instrumentalists meet as needed. Everyone is encouraged to participate in one of these groups that regularly contribute to worship and enjoy great fellowship as well.
Organ dedication is set for Sun., Nov. 6,
I continue to serve on a Synod Committee that is working to strengthen hymn singing in our congregations. We meet periodically and are looking for ways to introduce new hymns from Renewing Worship—the new hymnal to be published by the ELCA in fall of 2006. We also want to provide a core of hymns that all members, young and old, should have in their memory.
2005 Youth Calendar
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September |
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Confirmation
kickoff |
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March |
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College packages |
Faith Mentorship |
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Dedication of Youth Room |
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Youth led Sunday—no music |
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Starlight’s Kickoff |
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October |
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Corn Maze |
April |
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Halloween Party |
30 Hour Famine |
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Confirmation-dinner,
event and ?connection with mentors |
Faith Mentorship |
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GEV Youth blast |
Lock In |
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November |
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Bracelet Beading |
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College
Thanksgiving get together? |
May
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Car Wash |
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December
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Finals Study Night |
June
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College get
together |
Finals Study Night |
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Mid |
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January
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July
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Mid |
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February
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August
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Boundary Waters
Trip |
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Mid |
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September 06
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Note—Sunday Youth Group
is not noted with monthly events. Open
Youth room Wednesday and Sunday PM’s
Other things to think about-
n Should we email a newsletter to youth/parents with reminders of these events?
n Have we targeted all our groups of kids? Please look at your list of kids and see who we have missed in these events?
n How are we planful to support leaders and include all?
Notes
from Youth Meeting
Mark, Ken and
I met on Wednesday. We would like to try
to meet later in the month to get set up for school year—are we meeting too
often—everyone ok with that?
We need to
submit budget for next year. Maybe we
should do that in a small group first and come prepared to do that? Volunteers?
We are looking at August 23rd 24th or 25th to meet. Please let me know your availability.
We spent most of our time working on the above
calendar. We would like to continue to
look at this and see what needs to be added/ supported by volunteers etc. We would like to have a group of youth give
feedback about what we have planned.
We
also spent time talking about using our youth room on Sundays. We would like to have some sort of casually
structured event on Sundays. We came up
with a list of potential hosts for this.
We
would like pairs to rotate and come up with some sort of format. I connected with
( random thought, please comment).
We are aiming for a planning meeting for August 29th with the
adults. Mark—are you going to connect
with these folks to see if they are willing?
Mark is set for a Boundary Waters Trip mid month.
Jackie is planning the girls shop for school event.
Becky has ordered outdoor equipment.
Dates to note – GS Pig Roast September 18th
--Potluck for PC August 21st
We talked a bit about doing a youth room dedication with Pig Roast
We also talked about having kids connect with other kids, so they will become connected with the church. EX-Kids who have gone to camp or starlights together are more willing to try new church activities with friends.
Youth Committee Report August 2005
Attending:
Jackie Brown, Mark Hannon, Becky Fluegel, guests-Eric Schlicht and Janis Evers.
Eric is interested in joining youth committee!!
General Agenda Items
1. Eric
Schlicht joined us—and is interested in joining out group!! Kim Bertrum may also join us next
month!!
2. Janis
came to ask if we could assist at the pig roast. We will host the crochet ball, Boche ball and
street hockey. Eric and Michelle will
host for part of the time. Jackie will
put youth request in Happynings for help
3. Discussed
Starlights. Janis is working with Mark
to get this started again.
4. Reviewed
budget, made a few changes, ready for council approval
5. Reviewed
the elementary shopping/fashion show evening.
We have a large group of girls, many younger girls who we have not connected
with youth group, so we are very excited about that. Janis will make sure each girl leaves with an
invitation for Starlights. We have
changed date to Monday so it does not conflict with meet the teacher date.
6. Dedication
of Youth Room, outdoor equipment, camperships.
We will do this at the pig roast, just prior to the DJ. Mark will make announcements. Jackie and Mark will put a summary insert in
Happynings on 8/14.
7. Discussed
Ruth and Eve Friedli’s proposal for congregational home business vendors to
have a fund raiser for youth.
Tentatively scheduled this for 10/9 after late service. Becky will take to council for approval and
put call for others to participate in Happynings. Becky will request Thrivent matching
funds. Mark will review funding needs so
we can direct money to area most needed.
8. Sweet
rolls fund raiser—talked about having the frozen dough (
9. Reviewed
our goal of having a Sunday morning time for post-confirmation youth. We have several people who have expressed an
interest and will meet on 8/29 to plan for the first part of the year.
10.
We will discuss our July
2006 mission trip in September; we would like to start planning right away.
11.
Discussed Peer
Ministry. Mark has debated if we should
continue this, as is time intensive, but so valuable. It focuses on
12.
Confirmation. Almost all set. Letter will go out soon with dates to kick
off confirmation. Mark will request
confirmation kids to pay for meal upfront to assure kids are contributing to
meal.
13.
Please start watching the
newspaper for articles which feature GS youth, so we can begin our youth in the
news board.
14.
Mark will purchase and
arrange for installation of bulletin board outside of youth room.
15.
We did not talk about this,
but Becky will try to find parents with college aged kids to organize the care
packages. When I met with these parents
we talked about having a map with locations of college youth noted and perhaps
contact information. Maybe we could do a
card/small care package for birthdays for youth away at college. We will put this on our agenda for next
month.
NEXT MEETING!!!! Scheduled
for September 12th at
1) please approve fundraiser in # 6
2) budget proposal attached
3)
Status Report on GSLC Visioning Implementation Plan (use this
space to communicate current status, accomplishments, concerns, or open issues
relevant to the GSLC Visioning goals for which your committee is a champion)
Does your committee need assistance from
Council Liaison: Becky Fluegel
Date Submitted:
CHURCH IN SOCIETY
NEXT MEETING:
1. BUDGET: We decided to keep our budget the same as last year.
2. COOKBOOK: Our payoff for the cookbook is finished and everything we sell from now on goes to IHN and Salvation Army. We still have plenty to sell.
3. IHN: Our next host week will be October 23.
4. GLOBAL OUTREACH: Blankets are
needed for
5. CHANGE FOR CHANGE: Will go to
6. COOKIES FOR HOPE LODGE: We will do on our own this October. We will have it on the Friendship Pad for sign up. We will make sure they get there.
7. UP-COMING EVENTS: Giving Tree will go up and be ready the Sunday after Thanksgiving.
Submitted:
Technology Committee Report
Next Meeting:
General Agenda Items (discussion points, action items,
follow-up items, etc.)
Members able to attend – Steve Howe, Paul Willemsen, Lori Gartner, Mark Manges
1) The Technology 2006 budget request is (same as last year):
Equipment - Technology $3000
Equipment maint/supplies $1800
Telephone/yellow pages $2000
Computer system support $1250
Computer lab $1500
2) need to determine how to handle email sent to gscpastor@goodshepherdchurch.net.
Paster Tom Hansen prefers to use his own email and gscpastor account needs to
be monitored and handle received emails appropriately. Due to possible
sensitivity of some emails, this shouldn't be handle
lightly until we learn otherwise.
Pastor Tom will be asked to start monitoring/answering this ID besides his own personal ID.
3) Pastor
Tom also chooses to use his own lap top PC. So, the PC Pastor Chris
used is sitting disconnected. We'll discuss what should be done with that
PC.
This PC will be kept safe and reactivated as a spare or when the permanent pastor comes on board.
4) Two old
computer lab machines are available for give away. Basically just cleared
the power on password
This has been done. People have already expressed interest in these systems.
5) Old
secretary monitor has been acting up ... making a disturbing buzz after being
on all day. Should we investigate getting it repaired or just toss?
I believe Best Buy charges $75 just to look at it and would apply to
repair. It's a ViewSonic G790 series flat monitor ... pretty nice.
I currently have it at home ... waiting our decision.
Best Buy will be contacted.
6) Some reason the 'dial lock' feature hasn't be activated on phone line 289-1748. I suspect the 'toll restriction' hasn't been applied either. I'll need to start this discussion with Qwest again.
This process will be started over again. Frustrating that the first contact with Qwest didn’t complete the process.
7) Lori
Gartner is the keeper of password information … updates will be sent to her.
8) Steve
Howe will run a spyware checker against Cynthia’s PC … Paul W thought it was
running slow
9) GSC
Voice mail needs to be updated. Mark H
seems to know the password … he’ll be contacted. Also need to get this password sent to Lori
Gartner for her records.
10) Paul Willemsen is the GSC web site maint man … a backup person is needed. Any volunteers should contact Paul.
Agenda Items Requiring Assistance from Council
1) nothing at this time.
Status Report on GSLC Visioning Implementation Plan (use
this space to share with council current status, accomplishments, new
developments, or outstanding issues relevant to the goals your committee is
tasked with as one of the champions)
1) Nothing at this time.
Does your committee need assistance from the
Nothing at this time
Date submitted: 09.14.05
Council Liaison: Mark Manges
Worship Committee Report
Present: George Price, Cynthia
McLaren, Brenda Booth, Bruce Larson, Guest: Mark
Hannon
Next
Meeting:
Date:
General Agenda
Items
1) Budget – Finalized
2006 Worship Committee budget and placed in Michelle’s folder. George will ask for Council approval to
purchase an additional 4-drawer file cabinet for Cynthia’s music storage.
2) Eternal Candle- Discussed
ordering Kerry oil (from Kerry Collection web site) as trial to see if the eternal candle
would burn more efficiently. Oil to be paid out of Worship Supplies line item. Note:
George ordered oil to be delivered to GSC, along with new wicks.
3) Organ
Dedication – Cynthia noted the organ dedication will be held Sunday,
November 6th at
.
4) Sanctuary
Chairs - Discuss number of old
chairs currently placed around the church.
Cynthia will contact Margaret Frye, Word of Life Church, to see if they
would be in need of some of our surplus chairs (old sanctuary chairs). More discussion in
October.
5) Youth Led Services – Bruce
discussed current wording of youth led services with LRP. LRP believes we should incorporate youth into
services as currently done, such as lectors, singers, communion assistants,
cantors, ushers, etc. Worship Committee
discussed having one entirely led youth group service per quarter. Mark shared the following: holding youth led service would incorporate
more youth being involved, if it is their peer group doing the entire
service. Mark also suggested connecting
youth with committees they are interested in, such as computers with the
Technology Committee. Worship will work
with Youth Committee on suggestions.
Agenda Items
Needing Assistance from Council
1) Approval of purchase of file cabinet for
Cynthia
Council
Liaison: George Price
Date
Submitted:
Committee Report Template (Property Committee)
Next Meeting:
Charlie,Doyle, Scott,Bob,and Weldon Attended this meeting.
General Agenda Items (discussion points, action items,
follow-up items, etc.)
1) Doyle looked into our current insurance policy and made several recommendations in a detailed report that needs revision. He feels we need to insure for the full value of the property instead of the 80% now in effect. Commitee agrees and needs council involvement.
2) Weldon will contact people for the snow removal duties for the 2005-2006 season.
3) Dumster is now in place of the current plastic containers. This will free up some space and not smell in the church. (closed)
4) Landscaping proposal introduced and the committee liked the idea. However concerns over the trees in front of the windows was a major concern and handicap access to the ampitheater. Followup with the landscaping commitee is required.
5) Request for a 12' ladder was addressed. Insurance issues were addressed. Doyle checked out the policy and it was decided do get rid of the old/faulty ladder and replace it. (closed)
6) Budget was discussed in depth and submitted to Michele for council meeting. Increases in fuel were a major concern and increased accordingly. (closed)
7) Lighting for the parking area discussed and hopefully before the snow flies we will have a plan.
Agenda Items Requiring Assistance from Council
1) Proposal for new lighting in the old Library and tables. (2K) requested.
2) Still working for the humidifier system for the church.
3)Request from the Landscaping committe for adding a budget expense item to the ledger.
Status Report on GSLC Visioning Implementation Plan (use
this space to share with council current status, accomplishments, new
developments, or outstanding issues relevant to the goals your committee is
tasked with as one of the champions)
1)
2)
3)
Does your committee need assistance from the
Date submitted: 21 Sept 05
Council Liaison: Bob Larson
Volunteer Coordinator’s Report to GSC Council
Activities
Completed:
1) Two demonstrations for kitchen sanitizer completed. Two more scheduled for
Sept.
2) Contact all Sat. Altar Guild worship volunteers to discuss additional responsibilities
because of Pastor Chris leaving
3)
Find
Altar Guild volunteers for Sat. worship service on 4th and 5th
weeks of the month. One of these slots
is open because of Jo Brekke leaving.
4)
Inform leaders of Time and Talent results
5)
Find a person to be responsible for the cleaning solutions used by the
kitchen sanitizer. Ellen Herder has
agreed to be responsible and purchase more solutions.
6)
Notify congregation that we expect members who use the nursery to also
help in the nursery during worship services.
Personnel decided we are unable to hire a nursery attendant at this
time.
7)
Assisted Mark by calling volunteers to help with Starlights program.
Activities in
Progress:
1)
Continue to plan more training sessions for
volunteers to use sanitizer for communion cups washing.
2) Find Altar Guild volunteers for
Sat. worship service on 2nd week of the month.
3) Fill open spots in Sept. – Nov.
worship assistant schedules – we have 3 volunteers to cover the
4) Find volunteers to fill open spots
in the nursery (
5) Continue to train temporary
secretary regarding volunteers.
Vicky Mulvihill
Volunteer Coordinator