Committee and Staff Reports April 2005
Fellowship Committee
Next Meeting:
Date:
May 4th Time:
General Agenda Items (discussion points, action items,
follow-up items, etc.)
1) Ironwood Springs: Cancelled again – Try to schedule earlier in the year next year
Soup Suppers: Addition of crackers and chicken noodle soup for kids was well
received. Next year add a slot on sign up sheet for someone to bring beverages
3) Kids movie day planned for
Saturday April 23rd . Meet at Donut King across
from Chateau Theatre at
4) Plan an ethnic potluck for
Saturday, May 21st following
5) Set family camp date at
6) Discussed summer
fellowship ideas: neighborhood picnics; a day at
7)
Agenda Items Requiring Assistance from Council
None
Status Report on GSLC Visioning Implementation Plan (use this
space to share with council current status, accomplishments, new developments,
or outstanding issues relevant to the goals your committee is tasked with as
one of the champions)
N/A
Does your committee need assistance from the
No
Date submitted:
Council Liaison: Paul Evers
Volunteer Coordinator’s Report to GSC Council
Activities Completed:
Assist in information for worship assistant schedule for June – August
Substitute secretary for 5 days while Laurie on vacation
3) Attended new member brunch in March to take photos
Activities in Progress:
Planning for National Volunteer Week this month
Begin research on small groups
Planning for Time and Talent form distribution in Spring
Vicky Mulvihill
Volunteer Coordinator
Committee Report (Property Committee)
Next Meeting:
General Agenda Items (discussion points, action items,
follow-up items, etc.)
1) Clean up day the 9th of April went well considering only 5 people were there. We washed windows, cleaned the yard of trash, and Betty Lund did a nice job cleaning the flower beds.
2) The automatic door opener is being rechecked for the quotes since it was over a year since they were done.
3) Warranty work on the tractor mower is complete. Contract expired
4) Jeff is starting on his Eagle Scout project which consists of construction of 10 picnic tables and a solar lighting system on our main entrance sign.
5) It appears we have water/gutter problems in a few places around the church. We will contact Weis Construction about leakage around the doors.
6) We're checking on weed control of the costs involved and how to apply it.
7) Discussed replacing the men's urinal and toilet splash guards.
We will meet early (
Agenda Items Requiring Assistance from Council
1) The boy scouts would like to install an American flag pole on our property. We need to get the Council’s opinion of this.
Status Report on GSLC Visioning Implementation Plan (use this space to share
with council current status, accomplishments, new developments, or outstanding
issues relevant to the goals your committee is tasked with as one of the
champions)
Does your committee need assistance from the
Date submitted:
Council Liaison: Bob Larson
Evangelism Committee
Report
Next Meeting Date:
All Welcome!
Present: Gaylene Ryan, Tim Madson, Robyn Floyd, Sheryl Nassif, Lynda Hyberger and Donna Swenson
General Agenda
1] Viewed materials from other churches that are handed out to visitors. Discussion about a “ Welcoming Center.” At the present time we are placing informational brochures next to the guest book. It is the opinion of the committee that this coupled with the information bulletin board about the council activities and visioning committee serves the purposes. We need to encourage more people to people sharing.
2]A suggestion was made that we have greeters provide umbrella service from the drop-off area to the door on rainy days. Work with the volunteer coordinator and greeters to accomplish this goal. Will need umbrellas.
3] Further planning for Living Water Project. Will be held in connection with Rochester Days on June 24.
4] Fuller Still will perform for the Music on the Hill Concert. Contact them to finalize date.
Needs From Council
Fuller Still would like permission to sell CDs after their concert.
1] Initiate needs study on transportation.
Submitted by; Donna Swenson
April Technology Committee Report
Next Meeting:
General Agenda Items (discussion points, action items,
follow-up items, etc.)
Attendees: Erik and Michelle Schlicht, Steve Howe, Mark Manges
Youth room technology needs – Ken Neuvirth requested internet access for the new youth room. We’ll determine whether wired or wireless access would be best. There isn’t enough CAT 5 wire left over to reach the new youth room. We do have CAT 5 connectors and crimping tool.
Technology document – We discussed having a doc to keep track of tech resources and pertinent information relative to those resources. This can assist team members new and old in maintaining equipment.
New PC for PC – Pastor Chris’ 300Mhz WinNT environment needs updating. Erik and Michelle have a machine in mind and are waiting for a deal on shipping since no urgency exists.
Previous meetings:
Feb – Did not meet.
Mar – Working meeting used to adjust cordless microphones in sanctuary and attempt to resolve printing issues on Pastor Chris’ computer.
In between meetings work
Lori and Steve Howe remedied printing issues on Mark Hannan’ and Pastor Chris’ computers.
Eric and Michelle updated Mark Hannan’ computer/software
Paul Willemssen provides on going work with the GSC web page www.goodshepherdchurch.net
Agenda Items Requiring Assistance from Council
Nothing at this time
Status Report on GSLC Visioning Implementation Plan (use
this space to share with council current status, accomplishments, new
developments, or outstanding issues relevant to the goals your committee is
tasked with as one of the champions)
The technology committee doesn’t have specific visioning plan items to work on. We are a resource for all committees.
Does your committee need assistance from the
No.
Date submitted:
Council Liaison: Mark G. Manges
Worship Committee Report
Present: George Price, Pastor Chris,
Cynthia McLaren,
Next Meeting:
Date:
General Agenda Items
1) Holy Week -
Finalized Holy Week plans. Lighting for Maundy Thursday and Good Friday
will need to be lowered (not as bright).
2) Communion Chalices- Mary Jones spoke with individual making
chalices & agreed she will make new chalices with better pour
spouts. She will also brainstorm on how to make a combination wine
& grape juice chalice for intinction. Discussed
idea of making more small cups for communion. Will
take one of wooden trays & drill hole through bottom to aid in cleaning
spilled wine to see if this helps with cups not sticking to bottom.
3) Cynthia’s Sabbatical - Bruce Larson & John Kopp have coordinated
the schedule of musicians during this time. Zumbro Bluegrass may possibly
perform during May 10th service. (Mary Jones will finalize plans with the
group.)
4) Sabylund Luthern Gospel Choir - This choir is from
Group was in & looked at
microphones; ok to use ours
Will move piano as needed
Someone will need to be present early
at church for them to setup
Add article/reminder in Happynings
& bulletin that choir will be performing
GSC will order pizza for fellowship
after service
Worship Committee will donate $100 to
choir as appreciation
5)
Agenda Items Needing
Assistance from Council
1) None at this
time
Council Liaison:
George Price
Date Submitted:
Youth Committee
Attending: Steve Howe and Beth Krolak were kind enough to join us—thanks! Jeff Brown, Ken Neuvirth, Eric Howe, Becky Fluegel, Mark Hannon.
Next Meeting:
General Agenda Items
1) Becky met with Education committee regarding youth room proposal. They suggested written protocol when room should be locked/ how to monitor room. Also talked about how computer will be kept secure, we will bring that up to technology. Should talk about how to make Mark’s office more private for all in sharing office space.
2) Jackie Brown will meet with building committee on 4/11 at
3) Youth Service Sunday April 17th. Members volunteered to connect with folks already signed up for duties to make sure ok to have a youth fill in for them. Mark will have a sign up list for all positions needed. He will post this on his door.
4) Jeff presented a format to do funding appeal. He will prepare a letter that will go in Happynings as an insert this Sunday. It will also be sent to all congregants per council suggestion. Approved suggestions and format for appeal.
5) Ken and Becky will coordinate pizza and pop sale on Youth Sunday. Will sell unbaked pizza following late service and pizza slices and pop after late service.
6) Becky will request matching funds from Thrivent.
7) We will meet on Monday at
8)Reviewed youth lock in to be held on April 8th. Need adult chaperones for this event, reviewed needs and created a call/email list of possible adults.
Agenda Items Requiring Assistance from Council
1) Approval of Room B for youth room.
Status Report on GSLC Visioning Implementation Plan
1) We are pleased to be implementing a youth led service that is goal 1 in the long-range goal. We expect to learn from this experience and evaluate our capacity to do this on a regular basis.
2) We believe that the youth room will create a much-needed safe, welcoming environment and meets a “pre-goal” need for our youth.
Date submitted:4/6/04Council Liaison:
Personnel Committee Report
Next Meeting:
General Agenda Items (discussion points, action items,
follow-up items, etc.)
1)Becky Bruinsma reported on the forum held on April 10. The topic was the need for additional staff at GSC. A task force will be formed to explore the issue in more depth. Input from the congregation will be solicited by survey. Finance Committee will be asked to look at financial implications. Becky will chair the Task Force which will develop timelines and a proposed job description. Depending on the recommendation of the Task Force, a Call Committee will be formed.
2) The revised performance evaluation forms were reviewed. Lonnie will develop a written process for the annual performance reviews.
Agenda
Items Requiring Assistance from Council
1) Review process for performance evaluation of staff.
2)
3)
Status Report on GSLC Visioning Implementation Plan (use
this space to share with council current status, accomplishments, new
developments, or outstanding issues relevant to the goals your committee is
tasked with as one of the champions)
1) Assessment of staff leadership abilities will be included on staff performance evaluation.
2) Personnel Committee will meet with Adult Education Committee to collaborate on activities for leadership development.
3)
Does your committee need assistance from the
Date submitted:
Council Liaison: Gayle Olsen
Personnel Committee Report
Next Meeting:
General Agenda Items (discussion points, action items,
follow-up items, etc.)
1) Meeting with Pastor Audrey Catalano re: the call process was held March 10. Pastor Catalano suggested that additional self-evaluation by the congregation was needed before initiating the call process. A task force will be developed to evaluate the current staffing patterns at GSC as well as the need for addition of additional staff. Consultation with the Finance Committee will be important in the process. Process for identifying task force members was discussed.
2) Becky distributed a proposal (attached) for distribution of funds ($2000) to cover Cynthia’s sabbatical, which begins in April.
3) Lonnie and Jim revised staff performance evaluation.
Agenda Items Requiring Assistance from Council
None
Status
Report on GSLC Visioning Implementation Plan (use this space to share with
council current status, accomplishments, new developments, or outstanding
issues relevant to the goals your committee is tasked with as one of the
champions)
1) Assessment of staff leadership abilities will be included on staff performance evaluation.
2)
3)
Does your committee need assistance from the
Date submitted:
Council Liaison: Gayle Olsen
CHURCH IN SOCIETY
NEXT MEETING IS