Good Shepherd Lutheran Church

Committee and Staff Reports March 2005

 

Worship Committee Report 02/28/2005

Present: George Price, Pastor Chris, Cynthia McLaren, Bruce Larson, Brenda Booth,

John Kopp, Mary Jones

 

                                                                                                                                Next Meeting:

                                                                                                                                Date:  3/21/05  Time: 5:30 pm

General Agenda Items

 

1)  Holy Week Plans - Discussion took place on following Holy Week services:

 

            Palm Sunday:  Chimes will play ‘Holy City’ prelude;  Children’s procession with palms       during opening; Passion of the Lord according to Matthew

 

            Maundy Thursday:  Hold traditional service; Chimes, Senior Choir, and Carol Choir            performing; Youth receiving first communion will commune first; stripping of altar at end           of service

 

            Good Friday:  Tenabrae service; Seven Last Words with Choral & Hymn pieces

 

            Easter Vigil:  Traditional Service to be held

 

            Easter Sunday:  Service times:  6:30 am, 8:15 am, 10 am;  Traditional Service; Brass        will be playing; Intinction to be held at all services

 

 

2)  Communion Chalices-  Mary Jones was unable to reach the individual who made the new chalices; will attempt to reach her before next meeting.

 

3)  Cynthia’s Sabbatical -  Cynthia will be on sabbatical all of April, May, June and first Sunday of July.  Bruce Larson & John Kopp will coordinate schedule of musicians during this time.  Diane Enger will play and on April 17th Mark & youth will provide music.   Other volunteers will be scheduled as needed.

 

4)  Easter Lilies - George ordered from Sam's Club and will be picked up/delivered Saturday, March 19th.  (Could not delay pickup to following Wednesday, March 23rd.)

 

5)  Washing Distribution cups - Members have successfully washed communion cups in the new dishwasher.   Will discuss more at March meeting.

 

6)  Long Range Planning - Will discuss topics at March meeting.

 

7)  Staff Additions - Will discuss topics at March meeting.

 

 

 

Agenda Items Needing Assistance from Council

 

1)  None at this time

 

 

 

 

Council Liaison:   George Price

Date Submitted:   03/07/2005

 

Worship Committee Report 03/21/2005

Present: George Price, Pastor Chris, Cynthia McLaren, Mary Jones

 

                                                                                                                                Next Meeting:

                                                                                                                                Date:  4/25/05  Time: 5:30 pm

General Agenda Items

 

1)  Holy Week - Finalized Holy Week plans.  Lighting for Maundy Thursday and Good Friday will need to be lowered (not as bright). 

 

2)  Communion Chalices-  Mary Jones spoke with individual making chalices & agreed she will make new chalices with better pour spouts.   She will also brainstorm on how to make a combination wine & grape juice chalice for intinction.  Discussed idea of making more small cups for communion.  Will take one of wooden trays & drill hole through bottom to aid in cleaning spilled wine to see if this helps with cups not sticking to bottom.

 

3)  Cynthia’s Sabbatical -  Bruce Larson & John Kopp have coordinated the schedule of musicians during this time.  Zumbro Bluegrass may possibly perform during May 10th service. (Mary Jones will finalize plans with the group.)

 

4)  Sabylund Luthern Gospel Choir - This choir is from Lund, Wisconsin and will be performing at the Saturday evening (5:30 pm) service on April 23rd. 

Ÿ         Group was in & looked at microphones; ok to use ours

Ÿ         Will move piano as needed

Ÿ         Someone will need to be present early at church for them to setup

Ÿ         Add article/reminder in Happynings & bulletin that choir will be performing

Ÿ         GSC will order pizza for fellowship after service

Ÿ         Worship Committee will donate $100 to choir as appreciation

 

5)  Long Range Planning - Will discuss topics at April meeting.

 

 

 

Agenda Items Needing Assistance from Council

 

1)  None at this time

 

 

 

 

Council Liaison:   George Price

Date Submitted:   03/22/2005

 

 

 

 

 

Volunteer Coordinator’s Report to GSC Council

March 21, 2005

 

 

Activities Completed:

1)       Assist in information for worship assistant schedule for April – May

2)       Attend council retreat in Owatonna

3)       Gathered Welcome Center information for Evangelism Committee

 

Activities in Progress:

1)       Begin planning for National Volunteer Week in April

2)       Begin research on small groups

3)       Attend new member brunch in March to take photos

4)       Begin planning for Time and Talent form distribution in Spring

 

 

Vicky Mulvihill

Volunteer Coordinator

Good Shepherd Church

 

Finance Committee

 

Next Meeting: 4/11/05

Date: 3/14/05 Time: 7 p.m.

 

General Agenda Items (discussion points, action items, follow-up items, etc.)

 

1) The financial summary for February was reviewed. Year-to-date income has exceeded expenses by $2,816.

               

                2) The 2004 surplus funds were distributed to ELCA Disaster Relief ($3,000), Seminary

Support ($3,000), and Long-Range Planning ($5,988.91). 

 

3) About half of the Phase II organ project has been paid for, with a remaining balance of approximately $31,000.

 

Agenda Items Requiring Assistance from Council

                None.

               

Status Report on GSLC Visioning Implementation Plan (use this space to share with council current status, accomplishments, new developments, or outstanding issues relevant to the goals your committee is tasked with as one of the champions)

Not applicable.

               

Does your committee need assistance from the Long Range Planning Committee at this time to proceed with implementation of the GSLC Visioning Plan?

No.

Date submitted: 3/15/05

Council Liaison: Tim Olson

REPORT TO THE CHURCH COUNCIL

 

Cynthia McLaren

March 21, 2005

 

Education

 

--Worked with the Ed. Committee to provide a Lenten Event for S.School on Feb.20.

 

--Met with Ed. Committee to make plans for teacher appreciation, VBS, Palm Sun., teacher recruitment, etc.

 

--Organized leaders for Pre-School VBS and met with them to decide on themes, etc.

 

--Attended a 2-day planning retreat with the Rochester NCE—Network of Christian Educators to brainstorm ideas on how we can work together to provide support for teachers and also shared program ideas for Children’s Ministry.

 

--Along with the Ed. C., designed a brochure to be used for fall recruitment.

 

--Arranged for people to coordinate S.S., VBS and Day Camp during my sabbatical.

 

Music

 

--Planned music and held rehearsals for all groups.

 

--Worked with the Rochester Chorister’s Guild to provide a youth choir festival on Mar. 5 at Christ United Methodist.  We had 5 singers attend this event.

 

--Met with the Worship C. to review plans for Holy Week and Easter services.

Organized and practiced with brass and choir to prepare music for these services.

 

--Arranged for a final “outing” for Youth Choir. (We are taking a trip on March 21 to see and hear the Carillon in the Plummer Building and then going out for treats!)

 

 

I want to take this opportunity to thank the congregation and Church Council for allowing me to take a sabbatical for the next three months!  I really appreciate your support and I’m looking forward to this time of renewal.  A big word of thanks to the many volunteers who have stepped forward to help out in the coming weeks!    See you in July!

 

Long Range Planning Committee Report

 

Next Meeting: 

Date:   April 11 

Time:  7:00 PM

 

 

General Agenda Items (discussion points, action items, follow-up items, etc.)

 

                1)  The Long Range Plan was reviewed.  Updates will be made to the plan to reflect where we are currently at.  A new column will be added to the plan, this will allow for a status updates from the objective champions and to see which items have been completed.

               

                2)   We had discussed who should be champion for the Activity of training and education for lay leaders.

 

 

Date submitted: March 16, 2005

Council Liaison: Doug Tollefson

 

 

 

 

 

 

CHURCH IN SOCIETY

March 14, 2005

Next meeting April 11, 2005 at 7pm

 

 

  1. IHN:  Our next host week is March 27- April 3.  We need volunteers for meals and night duty.  Nights are filling first this time and Paul is happy.
  2. Cookbook:  Coming along, our next meeting is Sat. 4pm March 19.  Proof reading has started.  We will focus on a title and book cover next.
  3. Habitat:  We chose May 21 as a Good Shepherd Workday.  More to come.
  4. a. Cookies for Hope Lodge will be in June and sign up will be soon.
    1. Homeless in Rochester:  Nothing new.
    2. Befrienders Ministry:  Our long term goal for this committee is getting a ministry similar to Stephen Ministry going.  Some information was given to us regarding LSS Befriender Ministry.  We will take a look at this with more to follow.

 

Respectfully submitted:  Val Jorgensen

 

Evangelism Committee Report

 

                                                          March 7, 2004

                                               

                                                          Next Meeting Date:  April, 11, 2004 

                                                                                                                   7 p.m.

                                                                        All Welcome! 

 

 

         

Present: Gaylene Ryan, Tim Madson, Robyn Floyd, Sheryl Nassif and Donna Swenson

 

General Agenda

 

1] Completed plans for new membership reception.. We will have a brunch after the 10:45 a.m. service. Assignments made for committee members to call for sponsors and e-mail results to Donna. 

 

2]  Further discussion was held on   “Project Living Water”.  to be accomplished on June 24 in connection with Rochester Days.

 

3}  Donna will find musicians to perform for  “Music on the Hill” concert. Will set the date as soon as possible.

 

4] Seek assistance from synod office for  a possible educational series on evangelism in the fall.

 

Needs From Council

None at this time.

 

Long Range Planning

1] Initiate needs study on transportation.

 

Submitted by; Donna Swenson

 

REPORT OF PASTOR CHRIS BREKKE TO THE CHURCH COUNCIL

March 21, 2005

 

I.                     PASTORAL ACTS. In February there was 1 wedding (Carl Jepsen/Molly Danielson), 1 funeral (Harley Knutson) and 2 baptisms (Matthew & Noah Swenson).  Known hospitalized: Judy Larson and Janis Evers.  Visits/appointments with members or prospects: 21.  I took days 4-7 of my 2005 vacation.

 

II.                   GSC EVENTS.  High marks in February included: Harley’s funeral and lunch, Ash Wednesday, GSC congregational meeting, Game Night, the Melodrama and our Lenten Wednesdays, including the new Faith Mentor pairings.

                        To note and support in April: Dancing (3rd), Youth Lock-In (8-9th), Spring clean-up (9th), Youth Sunday (17th), Staffing Task Force meeting (18th), Gospel Choir here (23rd), 30-Hour Famine (29-30).

 

III.                  “POWER SURGE”

                        I’m in a pastors’ study group.  Our current book is Power Surge by Mike Foss. He emphasizes key leadership strategies like: clear (and written-down) mission and vision goals…”discipleship” not “membership”…focused tasks for committees, not meetings “ad infinitum”…mutual expectations and evaluation…letting the people be creative and empowered.

                        On this track, we at GSC could offer our space and help to the Synod for leadership training events. ??

 

IV.                LOOSE ENDS…(may be covered elsewhere)

a.       Our Boy Scout Troop has asked if we’d like a 14’ flagpole and flag on our site?

b.       I see that Our Saviors Lutheran in Rochester is exploring having a Columbarium (for burial ashes).  We’ve talked of this also here on our beautiful hill.  Let’s monitor this.

c.       Who needs a key?  We have them available.

d.       Kisses for Kids Fundraiser.  A 50/50 fundraiser for Rainbow School and the ELCA.  Rainbow School parents, students and Board members will sell Hershey kisses to the congregation on one Sunday, at the price of .25 per kiss or 5/$1.00.  Proceeds will be divided, with half benefiting Rainbow School and half going to support the ELCA.  This is a nationwide fundraiser the ELCA is doing, and Rainbow School would like to participate at all four of its member churches, Zumbro, Our Savior’s, Mt. Olive, as well as Good Shepherd. We are flexible on the date, but would like to do it before the end of the school year.  Thanks.

e.       We are underway with our Task Force on expanding our staff.  Thanks to Becky Bruinsma and John Kopp for leading.  We’ll give you an update.

f.         Should we still send reminder postcards for committees, or is email sufficient?

 

V.         We Know the Real Key!

 

 

 

 

 

 

 

 

Education Committee Minutes
March 2005

 

  • Sunday school teacher brochure is ready to go.  We will do a mailing with the happynings, and have them available at services.

 

  • Next meeting we will create a sign to recruit teachers.  The sign will be put in the Narthex.

 

  • We will begin the calling process for recruiting teachers after spring break.

 

  • Teacher Appreciation breakfast is in the planning.   Teachers should ask for a parent helper that day. 

 

  • Discussion on Room B being turned into a Youth room.
    • Concerns

                                Short on Sunday school classes

                                Multiple use room vs. locked-up

                                Location now is separate from Sunday school

                                How much will it be used (Will they still hang in Mark’s office?)?

                                Adult Education