GOOD SHEPHERD LUTHERAN CHURCH

COUNCIL MEETING MINUTES

DATE: August 22, 2005

 

 

Council Members Present: 

COMMITTEE                           COUNCIL MEMBER

Adult Learning                          DeWayne Augeson

Church in Society                       Val Jorgensen

Fellowship                                 Paul Evers

Finance                                     Tim Olson 

Long-range Planning/V.P.          Doug Tollefson 

Personnel                                  Gayle Olsen

Property                                   Bob Larson

President:                                  John Kopp

Worship                                    George Price

Youth                                       Becky Fluegel

 

Staff Present:                           

Christian Ed. & Music Dir.        Cynthia McLaren

Volunteer Coordinator               Vicky Mulvihill

 

Absent:

Pastor                                       Chris Brekke

Treasurer                                  Michele Saack

Youth Director                          Mark Hannan

Evangelism                               Donna Swenson

Learning                                   Melissa Lamb

Secretary:                                 Beth Krolak

Technology                               Mark Manges

 

 

  1. The meeting was called to order by President John Kopp
  2. Opening devotions were led by Doug Tollefson.
  3. MMS to accept the agenda (Gayle/George).  Motion carried.
  4. MMS to approve the July meeting minutes as written (George/DeWayne). Motion carried.
  5. Staff reports were accepted as written.   Cynthia announced that all of the Sunday School positions for next year have been filled.  The Dedication for the organ will be on Sunday November 6th at 3pm.  Brassworks will also play during the dedication.
  6. Committee reports were accepted as written.
  7. Financial Report was accepted as written.  Budget Worksheets need to be turned in to Michele by September 12.
  8. The Long Range Planning Committee is working on updating the timeline of the Visioning Plan

 

  1. Suggestion Box items (None)
  2. Old Business:
    1. Follow-up on Audit Committee suggestions

                                                               i.            Insurance (Property Committee/Doyle Garrett)

                                                              ii.            Utility:  phone bills & cable (Technology)

                                                            iii.            Other utilities (Property committee)

                                                            iv.            Property value (Michele)—Since financial records aren’t available, will use original land value

                                                              v.            Organ (Finance)

                                                            vi.            Tellers (Grant/Finance Committee)

                                                           vii.            Phone Service (Property Committee)

                                                         viii.            Youth Account (Youth Committee)—Michele will set up guidelines for submitting receipts

                                                             ix.            Check Request Form (Executive Committee)—Exec. comm. will make sure form has explanatory line on it.

                                                              x.            Timing of Audit & External Audit (Executive Committee)—Exec. comm. will discuss further and make a plan to switch to a January audit.

 

 

  1. Thank You’s were sent to Laurie Reese for being the secretary of Good Shepherd Church for 8 years.
  2. New Business
    1. Interim pastor.

A meeting was scheduled with Thomas Hanson from Arden Hills to come to Good Shepherd on Wednesday, August 24th. An Interim package will be presented to him, and some of the details of the interim will be discussed. 

Afterwards, we plan on providing a meal for him, and so he would have an opportunity to meet a few more Council members.  We had discussed having a pot luck but decided on going out to Perkins for dinner instead. A few Council members indicated that they would be able to meet on Wednesday.  If Tom Hanson accepts the Interim package, then Pastor Jack will preach the next two Sundays (August 28th and September 4th),  and Tom will start on September 6th and preach on Rally Day, September 11th.

 

Thomas Hanson has been a pastor for 4 other churches and has also spent a considerable amount of time with Augsburg Fortress in editorial and management positions. He is enthusiastic about education and said that he “loves to teach.”  Tom was also supportive of the Small Group Ministry program that we are starting at GSC.

 

It was noted that all of the candidates that were interviewed were very impressed with the strong attendance of the Saturday night service, and said they would keep the Saturday worship service if they were hired as the interim pastor.  It was also noted that all of the candidates were impressed with the quality and the content that goes in to the Good Shepherd Church website.

 

 

    1. Secretary

Laurie Reese’s last day will be on Thursday, August 25th.  A temporary secretary, Debbie, was hired through ManPower.  She will have 3 days of overlap with Laurie.

 

Personnell recommends upgrading the current position to be a full time position, and to expand the job description to administrative assistant. 

MMS - Upgrade Clerical position to Administrative Assistant/Secretary with a salary increase to $30,000 per year plus $300 per month in Benefits (Gayle / Paul).  Motion carried.

 

Discussion was made of the job review process for the secretary and of the salary. 

MMS – Salary for the Administrative Assistant/Secretary position will be up to $30,000 per year with the Personal Committee to decide on how to use (Becky/Gayle) Motion carried.

 

    1. Building Use

MMS – approve the building use request from the Synod to use our building for a training session for Pastors, Administrators, and Congregational Leaders in October (John/Becky). Motion carried.

 

    1. Discussion was made of the duties that were handled by P.C.  These will need to be discussed with the interim pastor as they come in.  Some of these duties can be handled by others.

 

  1. MMS to adjourn the meeting (John/Paul).  Motion carried.

Respectfully submitted by Doug Tollefson