GOOD SHEPHERD LUTHERAN CHURCH

COUNCIL MEETING MINUTES

DATE: June 27, 2005

 

 

Council Members Present: 

COMMITTEE                           COUNCIL MEMBER

Adult Learning                          DeWayne Augeson

Church in Society                       Val Jorgensen

Fellowship                                 Paul Evers

Learning                                   Melissa Lamb

Personnel                                  Gayle Olsen

Property                                   Bob Larson

Technology                               Mark Manges

Worship                                    George Price

Youth                                       Becky Fluegel

President:                                  John Kopp

Secretary:                                 Beth Krolak

Audit Committee:                      Dave Herder

 

Staff Present:                           

Pastor                                       Chris Brekke

Volunteer Coordinator               Vicky Mulvihill

Treasurer                                  Michele Saack

 

Absent:

Youth Director                          Mark Hannan

Christian Ed. & Music Dir.        Cynthia McLaren

Long-range Planning/V.P.          Doug Tollefson 

Finance                                     Tim Olson 

Evangelism                               Donna Swenson

 

  1. The meeting was called to order by President John Kopp
  2. Opening devotions were led by DeWayne Augeson.
  3. MMS to adopt the agenda as written, with the addition of #12d, Building use request and #6a, Youth report (George/Melissa)   Motion carried.
  4. MMS to approve the May meeting minutes as written (Melissa/George) Motion carried.
  5. Staff reports were accepted as written.   Pastor Chris asked for feedback on the Gideons giving a brief talk at services sometime in August, which met with approval.  
  6. Committee reports were accepted as written.
    1. Youth report

                                                               i.            Outdoor equipment; a disc golf setup (permanent or temporary) is being looked at; will work with property committee on this.

                                                             ii.            Youth room use, equipment use, & mission funding policies are being drawn up; Becky will distribute.

                                                            iii.            Youth services will be planned with Worship Committee.

  1. Financial Report was accepted as written.  Michele pointed out several large expenditures, and explained that the youth dedicated funds will be consolidated.
  2. Visioning Updates
    1. Small Group Ministry:  Pastor Jack is gathering a steering committee.

 

  1. Suggestion Box items were reviewed and referred to committees
    1. Concert piano bench (Worship)
    2. “Living Water” promotion results (Evangelism)
  2. Old Business:
    1. Follow-up on Audit Committee suggestions
    2. Follow-up on Audit Committee suggestions:

 

                                                               i.            Insurance (Property Committee)—John will email Bob

                                                              ii.            Utility:  phone bulls & cable (Technology)—working on it

                                                            iii.            Other utilities (Property committee)

                                                            iv.            Property value (Michele)—Since financial records aren’t available, will use original land value

                                                              v.            Organ (Finance)—John will email Tim

                                                            vi.            Tellers (Grant/Finance Committee)

                                                           vii.            Phone Service (Property Committee)

                                                         viii.            Youth Account (Youth Committee)—Michele will set up guidelines for submitting receipts

                                                             ix.            Check Request Form (Executive Committee)—Exec. comm. will make sure form has explanatory line on it.

                                                              x.            Timing of Audit & External Audit (Executive Committee)—Exec. comm. will discuss further and make a plan to switch to a January audit.

 

  1. Thank You’s were sent to Becky Bruinsma and Jenny McHenry for working on VBS.
  2. New Business
    1. Savings Account Change—Finance Committee

                                                               i.            Savings in the ELCA Mission Investment Fund ($311,139.97 balance as of 4/30/05) are currently earning 2.2% interest. To increase interest income on savings, while maintaining sufficient liquid assets for payments, the Committee proposes putting a portion of savings into short term CDs: $100,000 in a 2-year fixed rate CD @ 4.0% interest and $100,000 in a 1-year monthly adjustable rate CD @ 3.5% interest. In the current environment of rising interest rates, this would result in at least $3,100 of additional interest income annually.

                                                             ii.            MMS to accept this proposal as presented (Melissa/John)  Motion carried.

                                                            iii.            Discussion covered availability of funds, Mission Investment Fund

 

    1. Sunday School field trip policy proposal--Education committee

                                                               i.            Teachers who want to take walking field trips may send a permission slip home to parents at the beginning of the school year.  If parents do not give permission for their child to take walking field trips, that child will help in another Sunday School classroom on the day of the trip.

                                                             ii.            For all driving field trips parents must be notified a week in advance and give written permission.  Parents may sign a general driving permission slip at the beginning of the school year, but a week’s notice  of a trip must still be given to parents.

                                                            iii.            MMS to accept this proposal as written, with an amendment: additional notification to parents and the Christian Ed. director on the day of a field trip (Melissa/George) Motion carried.

                                                           iv.            Discussion included the need to develop a policy/operating manual for the congregation.  Executive Committee will address this.

 

    1. Building use request:  Mothers of Multiples Garage Sale 9/29-10/1 (Fellowship Hall)

                                                               i.            MMS to approve (John/Gayle).  Motion carried.

 

    1. Building use request:  Boy Scout Roundtable 12/3 (Fellowship Hall)

                                                               i.            Tabled until we have the Christmas program schedule

  1. Meeting was adjourned.

Respectfully submitted by Beth Krolak